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Finance and Administration Manager

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Permanent, part-time post of 16 hours per week


Circa £30,000 per annum / pro rata depending on experience


Nottingham. UK NG1 1LL


Finance Manager : 2 years minimum

We are looking for a Finance and Administration Manager to ensure the smooth running of the organisation. This is a broad role within growing, vibrant manufacturing business that requires a safe pair of hands. We are a flexible employer.

Esper is a fast growing tech startup based in the heart of Nottingham. We develop and build game-changing technology for the world’s entertainment and creative industries. Our cutting edge LightCage systems and multi-camera products are used globally by some of the leading names in the Visual Effects and Computer Games industries, including; Industrial Light and Magic, WETA, Sony, Disney, Ubisoft, EA , Rocksteady and on recent films such as: Star Wars The Last Jedi, BladeRunner 2049, Justice League and War for the Planet of the Apes.

Duties will include:

  • To maintain the financial systems for ESPER: inputting purchase, sales and nominal ledger transactions onto accounting package, making and receiving payments and maintaining appropriate financial records.
  • Oversee & support all aspects of Sales ledger ensuring strong credit control and customer care.
  • Oversee & support all aspects of Purchase Ledger ensuring suppliers are paid in a timely manner.
  • To produce monthly Management Accounts, Cash Flow, Core and Project Budgets, including both transactional and accrual P&L.
  • Process statutory returns and submissions, including VAT, PAYE
  • Liaise with external accountants in the production of year end accounts and filing to Companies House.
  • To handle company banking, records and reconciliations as well as well as liaising with the company’s payroll partner and leading all pay-related matters: tax, leave, sickness, maternity, pensions etc.
  • Set daily exchange rate for the sales and procurement teams. Oversee and support them with all transactions that use foreign currency.
  • To process staff expenses and handle petty cash floats.
  • Identify opportunities to drive efficiencies and cost reductions across the business.
  • Develop and manage financial processes, systems and policies to maintain and strengthen internal controls.
  • To assist the Company Directors in implementing HR functions, recruitment processes, maintaining personnel records, annual leave, sickness, maternity leave, grievances, training, Health & Safety procedures, fire safety, first aid etc. etc.
  • To ensure the smooth running of the ESPER office: including liaising with landlords & maintenance, liaising with IT support, suppliers, PAT testing, insurance arrangements, trademarks, data protection, handling post etc.
  • To provide support for the Company Directors members including : scheduling and arranging board meetings as well as other large meetings, taking minutes, assisting the Directors to prepare papers, distributing papers etc
  • To monitor and update all essential subscriptions and direct debits.

About you

  • Experience of working in a financial role preferably within a small organisation with strong book keeping skills.
  • Experience of using a computerised accounts package.
  • Proven organisation skills, a practical and methodical approach, and accuracy and attention to detail.
  • Strong oral and written communication skills including a professional telephone manner.
  • Computer literate with a good working knowledge of Google suite, Excel and Word.
  • Experience of working in the technology sector and dealing with suppliers and foreign currency transactions.
  • A recognised CCAB qualification with post qualification experience.
  • Working knowledge of Xero or Sage.
  • Strong Excel skills will be an advantage.
  • A keen interest in film and gaming and a desire to work within the technology sector.

The rewards

A job that gives you independence and autonomy and the opportunity to make a real difference in a fast-growing company, working with a fantastic team

  • Unlimited holiday policy (yep, unlimited) plus statutory public holidays
  • Feeling hungry or thirsty? We provide a fully stocked kitchen for free food on the go
  • Flexible working arrangements because sometimes life just happens.
  • Quarterly company social activities and away days
  • And because we like to say thank you; surprise cinema trips and lunchtime pizzas on us.

Application Process

A CV outlining your relevant skills and experience and a covering letter, setting out why you are interested in the post, should be sent by e-mail only to

The deadline for applications is 5pm on 30th June 2018.

No agencies please.


This job description sets out the scope of the role and responsibilities of the Finance and Administration Manager at ESPER, together with the main duties of the post at the date when it was completed. It does not include or define all tasks which the post holder may be expected to carry out. Duties may vary from time to time without changing the nature of the post or the level of responsibility. The post holder may also be required to carry out any other duties as required by their line manager.

Apply Now

Finance and Administration Manager

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Frequently Asked Questions

We believe you do your best work when you feel your best

Here are a just a few benefits we’re proud to provide our team.

Flexible working

A lot of us have families and we understand that sometimes, life just happens.

Feeling peckish?

We provide a fully stocked kitchen for free food & drinks on the go.

Work / life balance

Which is why we have an unlimited holiday policy (yep, unlimited). It enables us to truly do the best work of our lives.

Happier workplace

Quarterly socials and game nights. Cinema trips, catered lunch and breakfasts on us.